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Meetings are often considered to be important to organizations as a means of communicating, but many people see them as extremely boring, confusing, and a often, even a waste of time. In fact, most of us can tell stories about frustrating or annoying meetings we have had to endure. The objective of this topic is to provide a useful and effective approach to planning and better managing meetings in order to reduce the overall levels of frustration and make them more useful. We will look at whether a meeting is actually necessary in the first place, how to go about preparing for a meeting, how it should be conducted, and how it can be managed to a successful action-oriented conclusion. This Rapid Skill-Builder? shows you how to apply the following key action steps: 1. Purpose -Every meeting needs a purpose and a clear idea of what kind of agenda is needed to determine what is to be achieved from discussion 2. Preparation -Meeting quality can be improved by pre-circulated data and related documents, and by preparing summary hand-outs when this would aid people''s understanding 3. Opening -A meeting needs a clear structure to follow and a person who can act as a chairperson or facilitator. The more that these issues and direction for the meeting are dealt with at the outset, the better 4. Control -Overall control is exercised by ensuring that everyone is involved and that each individual listens carefully to others when they are making a contribution 5. Closing -The best meetings try to come to firm conclusions on discussion points by using a variety of interpersonal skills and by encouraging open communication and teamwork 6. Action -Every meeting should be action-focused and those present should confirm what has been agreed to, and who will follow up and by when Rapid Skill-Builder Mechanics and Components Each topic in the Rapid Skill-Builder series operates in the same way with a number of elements for both the facilitator and the participants: 1 DVD Programme (around 20 minutes in length) The DVD programme on disc 1 provides around 20 minutes of explanatory material in four sections (although the disc can be paused at any stage according to facilitator or participant needs). It also contains four vignettes, each with an inadequate or negative response, then again with a positive or more suitable response. These aim to practically illustrate skills that have been described in theory. There are a number of sections introducing and discussing the topic, and the DVD ends with a summary of the main points. 1 copy of the 42-page Facilitator''s Guide The Facilitator''s Guide contains information for the facilitator to use in preparation for and during the training itself. There are scripts of the video scenes, discussion topics to raise (and suggested responses), group exercises, and further background to the topic. After each video vignette, the facilitator''s guide highlights the theory that surrounding the negative and positive scenes, to allow the facilitator to discuss this further with the participants. 10 copies of the 12-page Delegates'' Workbook The 12-page Delegates'' Workbook provides program participants with an overview of the topic in six stages. These six stages correspond to the model used in the Action Template shown on the back page. This resource can be easily read ahead of or during a workshop session by participants and also serves as a convenient ready-reference guide to take away after the workshop is over. During the training session, participants discuss - and can complete exercises - within the delegates'' workbooks. Additional copies of the workbooks can be purchased from Fenman if required. 1 CD containing Presentation Material Accompanying the DVD is a 16/17 slide presentation in Flash format that summarises key points from both the DVD. The Facilitator''s Guide has a number of exercises in which participants can engage. The presentation is scripted for facilitators so that even inexperienced trainers

Meetings are often considered to be important to organizations as a means of communicating, but many people see them as extremely boring, confusing, and a often, even a waste of time. In fact, most of us can tell stories about frustrating or annoying meetings we have had to endure. The objective of this topic is to provide a useful and effective approach to planning and better managing meetings...

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